|Oklahoma State University
Center for Health Sciences
|Frequently Asked Questions|
How can I get a copy of my transcript or other academic records?
Students and Alumni must request records in writing including their signature authorizing the release of academic information. The CHS campus does not currently support electronic request; any requests utilizing the electronic request system will be sent to the Stillwater campus and will be delayed or possibly not fulfilled. Requestors may fax or scan in and e-mail records requests. E-mail requests MUST include a written signature either scanned in as an attachment or done on a tablet computer. A records request form can be found on the Registrar Records website.
How long does it take to get my records?
Records requests are generally fulfilled within one to two business days. Requests requiring retrieval of records from storage (ie, copies of diplomas for Alumni of the College) take two to three business days. If there is a Bursar or other hold on the account, the request will not be fulfilled until the hold has been removed, so it is important to include up-to-date contact information on any records request.
How can I get my class rank?
MS III and MS IV students may request their rank at any time. Because third and fourth year students receive grades on a monthly, rather than semester, basis, a new rank is rolled approximately every 6 to 8 weeks. MS I and II students may request rank only during “official rank” periods, which are announced via e-mail by the Registrar’s office. Official rank is available during a three week period at the end of each semester of MS I and MS II years. Please note that spring rank is usually not available until August due to students remediating courses over the summer. The exception to this policy is if rank is needed for scholarship or other official purposes. In these cases, the Registrar’s office will be happy to mail a rank letter directly to an institution.
How is my class rank calculated?
Unlike your GPA, class rank is based on the percentage grade received in each class. A 6 hour class will be weighted higher than a 2 hour course. If two students have a 3.0 GPA, one may have an actual percentage average of 80, while the other could have an 89. The difference will be reflected in the class ranking.
I’d like to take the USMLE. What do I do?
Students are responsible for registering for the USMLE. Visit nbme.org for more information. There is a paper form which you will print out, complete, and bring to the Registrar’s office for completion. Please note that you cannot access the form until you have set up your account and paid for the exam. A passport sized photo must be affixed to your form in order for us to sign it. Forms without a photo attached will not be signed. Once you have submitted the completed form, NBME will contact the school and request an electronic verification of your enrollment. If this is not completed on your behalf, please call or e-mail the Registrar’s office and someone will log in and complete this process for you. Please note that the USMLE is an elective test and Student Affairs does not receive copies of your scores. If you need scores sent to an elective rotation site or residency program, please be sure that you furnish a copy of them.
How do I register for the COMLEX exams?
Approval for COMLEX is processed automatically by the Registrar’s Office prior to each level of the exam. If you are having problems scheduling your exam or you are not approved to take it, please contact the Registrar’s office for help. Level 3 approval generally is processed within the first month after graduation.
How do I enroll on the CHS campus?
Medical students are automatically enrolled at each step of their education. Graduate students do not have a set curriculum and need to enroll prior to each semester. OSU-CHS does not have on-line enrollment. Biomedical Sciences students should contact their individual advisor or Program Director for assistance in completing an enrollment form. Cathy Newsome will assist Forensic Science students. Once an enrollment form is completed, it should be turned into the Registrar’s Office.
I’m having trouble with my D2L access. Does Student Affairs handle that?
Once the Registrar’s Office has enrolled you in a course, D2L access should happen automatically. If you log into your O-Key account and confirm that you are enrolled in a class, then any problems you are having will need to be directed to the Office of Educational Development at 918-561-5776. If your name is showing up incorrectly, you may need to submit a copy of your social security card to Student Affairs. Please see Amanda Sumner for assistance.
How do I change my name?
Students who need to process a name change should turn in the relevant paperwork to the Registrar’s Office. Photocopies will be made of all sealed official documents and returned to the student. Please include a written statement telling us exactly how you want your name to appear in your records (ie, middle initial, full middle name included, maiden name hyphenated with married name, etc). Marriage Licenses, Driver’s Licenses, Divorce Degrees, and Social Security cards are all acceptable name change documentation. If you have ever done work study, received a stipend, or received other money from OSU, you may need to submit a copy of your new social security card so that your name can be changed in the Human Resources system before your I.D. badge and D2L accounts will be updated.
I’m eligible for Veteran’s Benefits – what do I do?
Please see the V.A. section of the Registrar’s website.
I’m classified as an out of state resident. I’d like to change to in-state. How can I do that?
Students seeking in-state residency should complete a petition for in-state residency. To download the petition and form more information about what constitutes an in-state resident, please see the OSU-CHS Registrar Oklahoma Residency website.